From Passwords to MFA: Six IT Solutions to Secure Your Business in 2025

Let us lend a hand, understand your needs, and bring you the security and success you deserve through these six essential IT solutions that every business needs to have in 2025.

1. Strengthening Password Policies

As you might expect, the first line of defense is simple—strong passwords.

The Problem with Weak Passwords

• Reused passwords are a gold mine for cybercriminals.
• Short or predictable passwords (such as “123456” or “password”) are very easy to crack.
• Employees often forget complex passwords, leading to risky practices like writing them down.

Best Password Practices for 2025

How do you make a strong password? Here’s a three-part formula for making unbreakable passwords:

• Minimum of 16 Characters: Each additional character exponentially increases security.

• A Unique Password for Every Account: No password recycling, no matter how tempting.

• Regular Updates: Only when necessary. The old “every 90 days” rule actually led to weak password variations.

The Power of Password Managers

When managing dozens (or hundreds) of unique, strong passwords feels overwhelming, that’s where password managers come in. These tools enable:

• Automatic generation of strong, unique passwords.
• Secure sharing capabilities for team access.
• Role-based access control for different staff levels.
• Audit trails for compliance requirements.
• Emergency access protocols for critical situations.

2. MFA Cyber Security

Any password can be cracked, so let’s add an extra layer of security: multi-factor authentication (MFA).

MFA Best Practices

MFA solutions are a security process that requires more than just a username and password to access an account. They rely on three distinct types of verification:

By adding these extra layers, MFA methods ensure that unauthorized access gets blocked even if a password is compromised.

Microsoft stated that MFA blocks 99.9% of automated attacks. When you consider that a single healthcare data breach costs an average of $9.8 million to remediate, MFA becomes not just a security measure but a necessity.

3. Endpoint Protection Solutions

As more businesses adopt remote work and Bring Your Own Device (BYOD) policies, endpoints—like laptops, smartphones, and tablets—have become the new front lines in cybersecurity.

Why Endpoint Protection Is Essential

When employees access data from multiple devices, this would also mean that cybercriminals have more opportunities to strike, making users vulnerable to:

• Malware that spreads across devices.
• Phishing that targets employees working remotely.
• Unsecured networks that expose sensitive data.

Key Features of Endpoint Protection

To safeguard your endpoints, look for solutions that include:

4. Secure Cloud Storage and Backup Solutions

Cloud storage allows healthcare organizations to store and access data over the internet instead of local computer drives. 

Choosing the Right Cloud Platform

To make the most of cloud storage while staying secure, prioritize platforms with:

• End-to-End Encryption: This ensures data is protected in transit and at rest.
• Granular Access Controls: These help you restrict access based on roles and responsibilities.
• Audit Logs: It’s crucial to monitor who accesses files and when for added transparency.
• Multi-Factor Authentication (MFA): Adding an extra layer of security to cloud accounts is a must.

Implement a Robust Backup Strategy

Healthcare organizations can't afford to lose patient data or face extended system downtime. A comprehensive backup strategy includes:

• The 3-2-1 Backup Rule
• Keep three (3) copies of important data.
• Store backups on two (2) different types of media.
• Keep one (1) backup offsite or in a separate cloud service.

• Automated Backup Schedules
• Make frequent incremental backups throughout the day.
• Perform full system backups during off-peak hours.
• Regularly test backup restoration processes.

• Ransomware Protection - Modern backup solutions include specific features, such as:
• Immutable backups that cannot be modified once created.
• Air-gapped backup copies disconnected from the main network.
• Rapid recovery systems to minimize downtime.

5. Network Security Tools

Network security tools form the foundation of your organization’s digital defense strategy, providing ongoing protection of your sensitive healthcare data.

Essential Network Security Tools

To reinforce your network defense, integrate these tools into your cybersecurity strategy:

• Firewalls: These tools act as the first line of defense, blocking unauthorized access while permitting legitimate traffic.

• Virtual private networks (VPNs): They securely encrypt data transmitted between users and your network, which is especially important for remote employees.

• Intrusion Detection and Prevention System (IDS/IPS): These systems monitor network traffic for unusual activity and block potential threats before they escalate.

Don’t Skip Updates and Patching

Even the best tools can’t protect your network if they’re outdated. Frequently updating your software and applying security patches is critical to:

• Fixing Vulnerabilities: Cybercriminals often exploit known software weaknesses.
• Enhancing Performance: Updates can improve the efficiency of your security tools.
• Staying Compliant: Many industries require up-to-date systems to meet regulatory standards.

6. Cybersecurity Awareness

Even with the best tools, a single human error can compromise the most advanced security technology.

Data breach statistics indicate that human error accounts for 82% of incidents, as cybercriminals often find it easier to exploit than technical vulnerabilities. Common risks include:

Give your team the knowledge and skills to identify and respond to threats. When employees are empowered with cybersecurity knowledge, they serve as frontliners in your defense strategy by:

• Preventing Attacks: Employees well-trained in cybersecurity can identify and report threats before they escalate.

• Protecting Data: Keeping sensitive information, devices, and networks secure is a top priority for employees.

• Promoting a Security-First Culture: This standard encourages vigilance and proactive cybersecurity measures across the organization.

Cyberattacks happen all the time, so cybersecurity training shouldn’t be a one-time event either. Schedule regular refreshers and updates to inform your team about the latest threats and trends.

Securing Your Future:

The Time for Action Is Now

In 2025, cybersecurity isn’t just about preventing attacks—it’s about ensuring business continuity, maintaining patient trust, and protecting sensitive information that flows through your organization every day. 

Here at ER Tech Pros, we go beyond basic IT management services and deliver peace of mind so you can run your business without worrying about cybercriminals trying to steal your data. We are here to:

• Understand your needs and challenges better.
• Create customized security solutions.
• Provide ongoing support and monitoring.
• Ensure compliance with healthcare regulations.
• Deliver regular updates and security assessments.

Contact ER Tech Pros today and discover how we can help you build a fortress that protects your data, empowers your team, and ensures a worry-free 2025 and beyond.

Create Your Cybersecurity Game Plan